Peopleclick

Losing the race to optimize your contingent workforce program?
Download this free eBook to learn how to tackle Five Business Problems Through Analytics.
Not getting a shred of business insight from your vendor management program?
Not getting a shred of business insight from your vendor management program?
Get the complete picture with VMS analytics.
Sometimes it’s not this clear.
Sometimes it’s not this clear.
How much do you know about your contract workers? Use Peopleclick Authoria VMS to ensure your contractors meet pre-engagement requirements and that your assets are secure when they offboard.
 
Pause

Vendor Management

Organizations are relying more heavily on contingent workers to meet critical staffing needs. As this need continues to grow, the coordination of your staffing suppliers and the ability to strategically manage the process and control spend becomes paramount. With Peopleclick Authoria Vendor Management System software and services, you are assured of a customized services procurement solution tailored to match your exact needs.

 

Compliance

Compliance

The VMS solution allows you to gain crucial control of your onboarding and offboarding processes to ensure you know critical information about your contract workers to protect your company’s assets and brand.

  • Automate and control the tracking of your equipment, security clearance, screening and qualifications
  • Ensure your vendors are complying with your pre-engagement requirements
  • Mitigate risk with a solution to help you from Sarbanes-Oxley to PAYE (pay as you earn) and regional tax regulations, through screening requirements and background checking

Contingent and Project Services

 Contingent and Project Services

With VMS, you get the full range of functionality you need to create job requirements and project-based, fixed-bid, or Scope of Work (SOW) requirements—all while promoting efficient procurement practices and controlling spend.

  • Define the skills/certifications and experience needed to complete a project; specify multiple contact types to target email notifications based on role
  • Define project milestones and cost centers to use for billing purposes, look at structured rate cards during requirement creation to determine the not-to-exceed rate and configure the requirement workflow and approval processes
  • Designate tiers of vendors and automatically distribute based on time intervals, designate specialty suppliers for specific positions outside of the tier structure and define minority vendors to achieve corporate goals

Approvals and Email Notifications

Approvals and Email Notifications

Peopleclick Authoria VMS gives you control over unlimited levels of approval for requirements and engagements as well as the power to create your own rules about approvals based on criteria that are important to you.

  • Tailor the requirement workflow and approval process based on level or number of approvals required – or manually define an approval chain
  • Define the highest level of authority needed to complete an approval, limit approvals according to budget considerations or by organizational structure, and select an alternate approve for workflows and for time/expense approvals
  • Specify multiple contact types to target e-mail notifications based on role

Candidates and Engagements

Candidates and Engagements

The VMS robust functionality allows vendors to submit candidates or proposals that match your requirements and lets you track the contractual and logistical details of each individual staffing or project engagement. Onboarding and offboarding are facilitated by custom notifications that can be triggered to inform the correct party of actions that must be completed. Engagement tracking features ensure that you don't miss important extension or termination dates.

Rates and Billing Rules

Rates and Billing Rules

With Peopleclick Authoria VMS you can set rates for job descriptions, either as guidelines or to limit the rate submitted by the vendor. Tracking unique payment categories, rate requirements and timesheet standards broadens the usefulness of VMS for specialized staffing areas, and automating rate management rules facilitates a margin/markup-based relationship between you and your vendors.  Configure the rate uplift percentage, fixed uplift or fixed amount, by engagement and by region and automatically associate time to billing rules or manually configure it for each engagement.

Timesheets and Expenses

Timesheets and Expenses

Our solutions allow your contractors to enter their timesheets and expenses online, so you get timely and accurate visibility into the costs of temporary labor and services. You can use this information to perform detailed cost analyses for real-time control over company expenditures.

  • Designate contractor or vendor proxies for time entry, notify contractors to enter time when the system indicates a timesheet is missing and track contractor time and expenses by cost center or by project
  • Use a summary view of timesheets to quickly approve multiple timesheets and amend timesheets while maintaining a full audit trail
  • Allow candidates to see pay rates (configurable), configure timesheets to reflect hourly, daily or per-unit elements and configure timesheet periods for weekly, semi-monthly and monthly time entry

Localization

Localization

Globalization calls for cultural flexibility, while complex regulations demand strict adherence to procedures. VMS supports the nuances necessary in the global arena to give you full visibility across your enterprise.

  • Select values for currency symbols, addresses, dates and workflow settings to meet your specific needs
  • Support unique country-based employment questions and the calculation of PAYE (pay as you earn) tax payments as well as multiple currencies within one overall client organization implementation
  • Prepare a consolidated financial view of the entire organization in any of the currencies in use

Business Intelligence and Analytics

Business Intelligence and Analytics

The Peopleclick Authoria Business Intelligence Platform is the industry’s only solution that provides comprehensive business intelligence and analytics across all types of labor—including salaried, hourly and contingent. Simple and easy-to-use analytics, pre-calculated with best practice metrics, dashboards, scorecards and graphs, the VMS solution gives you actionable insight for true workforce planning.

Integrations

Integration

 

Industry-leading data integration technologies are a fundamental component of the Peopleclick Authoria Vendor Management System.  Combined with a world-class infrastructure for reliability and security, Peopleclick Authoria takes pride in rapid implementation of secure data integrations.

  • Our solution integrates with systems such as HRIS, assessment, background, drug testing, tax credit and financial systems
  • VMS offers a standardized integration model across application and offers a multitude of data formats
  • The SOA Infrastructure enables real-time/on-demand web services

 

 

 
Pause